Video previews Microsoft's Office 2011 plans

Microsoft has started rolling out more details about Office 2011, the upcoming upgrade of its productivity suite. On Wednesday, the company posted a brief video on its Mac Mojo blog showing off a few of the suite’s new features.

The video—which combines images of the software and interviews with Microsoft developers—highlights three main features: The revamped database and threaded Conversation view in Outlook (which will replace Entourage as Office’s e-mail client); and a new template gallery.

Changes in Outlook

Outlook 2011

Microsoft reps say that the database underlying Entourage 2008—which stored your e-mail messages, calendar entries, and contacts in one huge file—was a “pain point” for customers. Among the reasons for the pain: If you made the tiniest change to that database file—by receiving an e-mail message, say, or adding a new phone number—then Time Machine would think it had to back up the whole thing.

In the video, the company sings the virtues of Outlook 2011’s new database structure, in which messages, appointments, and contacts will be contained in discrete files. That should make for smaller and faster backups; it should also make it easier to find Outlook items with Spotlight.

The video also previews that Conversation view, which will enable you to see all the messages in a single thread at the same time, no matter which folder they’re in. You could get something similar in Entourage, but only with much fiddling; it’s now the default view. (You can, of course, opt for the old unthreaded view if you wish.)

Template Gallery

The video also highlights Office 2011’s new template gallery, which is much more elaborate than the Project Gallery in Office 2008.

Instead of showing you low-res thumbnails of templates and themes, the new gallery gives you rich, high-def previews. If a template has multiple pages (the first page might be formatted one way, subsequent pages another), you can preview all of them before you start work. You can also customize the template’s color scheme and font; in PowerPoint, you can set the orientation (Landscape or Portrait).

The template gallery also includes a link to Microsoft’s online template library (which the company says contains thousands of templates, from professional designers as well as regular Office users). The searchable gallery is organized by categories ans sports a recent documents list, with links to documents you’ve worked on today, yesterday, or in the past week or month.

Finally, the video offers a glimpse of the previously announced Ribbon, which replaces Office 2008’s Elements Gallery. Like that gallery, the ribbon provides quick access to commonly used tools. Unlike that gallery, you can completely collapse the Ribbon, to reclaim screen space.

Microsoft hasn’t announced a firm release date for Office 2011 yet, only that it plans to ship some time in the last quarter of 2010. The company hasn’t publicly announced prices, either. But it does plan to release more of these teaser videos in the weeks and months ahead.

Updated at 10:35 a.m. PT to include Microsoft’s Office 2011 video.

Subscribe to the Apple @ Work Newsletter

Comments