Creating remote presentations with Messages

The Macworld Video finally returns to its weekly schedule! We kick off the video’s rebirth with a short lesson on how to share Keynote presentations over a Messages chat. With a copy of Keynote and Keynote presentation in hand, you’ll be sharing in no time.

Transcript

In this video I’m going to show you how to offer a presentation to a remote user using the Messages application. This is something you’ll find helpful for online meetings or instruction. For this to work you’ll need a copy of Apple’s Keynote application as well as a Keynote presentation. Also, be sure that each participant is using the same service—each one of you is using iCloud or each one is using AIM. You can’t share files and presentations if one of you is using an iCloud account and the other is using AIM.

I’ll begin by launching Messages and selecting a buddy in my Buddy List with whom I wish to share my presentation.

Then, from the Buddies menu I choose Invite to Video Chat. An invitation will be sent to my buddy, which he or she has to accept in order for this thing to go forward. Once the invitation has been accepted we can move on.

In this case moving on simply means dragging a presentation into the lower portion of the video window. When I do this, Keynote launches on my Mac along with a presentation window that contains the presentation’s controls. The image that appears in the controls window is what the person you’re presenting to sees, along with your image in the bottom left corner by default. The preview I see is that same presentation as seen on that person’s screen as well as the image from their camera.

Just move through the presentation by clicking in the controller window or by using the controller’s arrow keys. When you want to stop the presentation, just click on the controller’s X to close out the presentation. You’ll be taken back to your video chat. To quit that, just click the chat window’s red Close button.

And that’s all there is to it—an easy way to offer a remote presentation via Messages.

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