Sending email to all the addresses a contact has

Reader Matthew Rotter asks a common question about Apple’s Mail. He writes:

Can you send email to multiple email addresses listed under a single contact’s name?

Pardon me if I assume that what you really mean is whether it’s possible to easily add to an email messages multiple address from a single contact. And the answer is, not really. Regardless of the solution you settle on, it requires a bit of futzing. Now, let’s go over those solutions.

Assign multiple addresses to a single Email field

The first is that for those contacts for whom you routinely use multiple email addresses, create a new contact card for that individual and in the first email address field, enter multiple addresses separated by commas—joeblow@example.com, joeblow1@example.com, joeblow2@example.com, for instance. Add this contact to a message’s To field and the message will be sent to all three addresses. (You’re welcome to edit an existing contacting rather than creating a new one if you like.)

Next, you can create separate contacts for each address—Joe at Home, Joe at Work, and Joe at Play, for example—and add those contacts to a group called All Joe All The Time. Send a message to that group and Joe will get it wherever he may be.

Or if this is the kind of thing you very rarely do, create a new email message, choose Window > Address Panel, and in the resulting Addresses window, search for your contact. All of the email addresses associated with that contact will appear. Individually double-click the addresses you’d like to send the message to and they will appear in the To field.

Other suggestions? Feel free to add them in this story’s comments.

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