Creating Address Book categories

Today's Best Tech Deals

Picked by Macworld's Editors

Top Deals On Great Products

Picked by Techconnect's Editors

Reader James Aldrich is confused about Address Book’s Categories listings. He writes:

I am unable to find how it is that a category is assigned to a contact in Apple’s Address Book. I notice most of my contacts have one or more categories noted in the Notes section, but not all, even though the person is assigned to more then one group. Am I missing a step?

What you’re missing is the knowledge of how these Categories listings came into being. Most likely, those contacts that bear a Categories listing in the Notes field earned it by being exported from Address Book—either from your copy or someone else’s. You can try it yourself.

Create a new group and give it a descriptive name— My Friends , for example. Pack that group with appropriate contacts. Now drag that group to the Desktop. Double-click the vCard file that results from that dragging and Address Book will tell you that it’s going to import and update X number of contacts. Click OK and then select that group.

Coo when you discover that each of those contacts now includes an entry along the lines of CATEGORIES: My Friends . If the contacts within that group are included in other groups as well, those group names will also be listed.

Useful? Sure. You could create a Smart Group that gathers together those contacts that appear in multiple groups. For example, a rule that reads:

  • Note contains My Friends
  • Note contains Business

would list only those contacts who you count among your business buddies.

Note: When you purchase something after clicking links in our articles, we may earn a small commission. Read our affiliate link policy for more details.
  
Shop Tech Products at Amazon