Better handout printing from Keynote

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If you use Keynote for presentations, and like to provide handouts of your slides to the audience, you may find yourself frustrated by the apparent limitations in the Print dialog for generating handouts. If you select Individual Slides (in the Keynote section of the Print dialog), then you get one slide per page, which is a huge waste of paper. If you use Handout, the seemingly-obvious choice, you get a user-selectable number of slides per page—but each slide is tiny and left aligned, to leave room for the display of notes. You get this layout even if you don’t print the notes, so your slides are tiny and left-aligned, with huge amounts of white space to the right.

Thanks to an anonymous Mac OS X Hints reader, here’s a better solution. In the Keynote section of the Print dialog, select either Individual Slides or Slides with Notes, depending on your needs. Click the Keynote pop-up menu in the Print dialog and select Layout. Change the Pages per Sheet setting to something other than one—I like four or six, which gives a nice-sized slide while still greatly reducing paper usage.

Note that the small preview window in the Print dialog will not show the results of your settings. To see what the final output will look like, click the PDF drop-down and select Open in Preview. If everything looks fine, you can then print from there, or return to Keynote to tweak the output to your liking.

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