online professional accounting system has a new application called Intacct Supporting Documents that lets Intacct users upload scanned documents, spreadsheet documents and word processor documents into the Intacct system.
Its point and click interface allows quick document uploads into the Intacct online professional accounting system, company spokesperson Wendy Bednarz told MacCentral. Intacct Supporting Documents also offers secure electronic document storage within the Intacct system for anytime/anywhere access and retrieval based on client permissions settings, she said. Uploaded documents can be associated with and attached to any transactions in the following core Intacct applications: Accounts Payable, Accounts Receivable, Employee Expenses, Cash Management and General Ledger.
The Mac compatible Intacct system is an enterprise system made on the Internet for small to medium sized businesses. Though all Intacct software is located on servers, not desktops, the company decided early on to support the Mac, Intacct CEO David Thomas told MacCentral.
The Web based software runs on Internet Explorer and Netscape browsers on the traditional Mac operating system and Carbonized versions of the browsers for Mac OS X, he said. Intacct does in-house testing to ensure “100 percent Mac compatibility,” Thomas explained.
Intacct’s application allows both accountants and business managers to administer and map subsidiary companies to parent companies, to correlate subsidiary companies financial data with that of parent companies, to automatically execute the actual consolidation, and to derive the consolidated financials “all securely and in real-time over the Internet,” according to Thomas.
The Supporting Documents app includes a system-wide library or “file cabinet” to organize or group uploaded documents online. The Supporting Documents program is available to all Intacct users at no charge
“Supporting Documents transforms the Intacct accounting system into a secure, digital filing cabinet,” Thomas said. “Now accountants and their clients can have secure access not just to their financials, but also to their underlying documentation, from any Internet-connected computer.”
He said that Intacct’s Supporting Documents application is especially helpful to outsourced accounting companies that often receive large quantities of hard-copy documents from their clients. With Supporting Documents, outsourced accountants can easily scan and attach key documents to transaction records, turning an often-unmanageable record keeping process into a highly streamlined one, Thomas said.
Supporting Documents can assist other accountants and financial reporting professionals, as well. For example, certified public accountants can attach engagement letters that outline the objectives of a new project. Controllers can attach spreadsheets and worksheets from various departments to the overall company budget in order to provide easy access to drill-down detail for global budget numbers.
Auditors can more easily inspect accounting transactions if supporting documents are filed with the specific accounting transactions to which they relate. And employees can submit expense reports online through Intacct’s Employee Expenses module complete with receipts that they scanned and attached as electronic files.
Like all applications within the Intacct system, Supporting Documents is accessible to users based upon a strict set of permissions that are defined and customized by an accounting firm or company administrator. Because the Intacct system is an online application suite, the Supporting Documents application is automatically available to users when they log on, without requiring any installations or upgrades on the user’s part.