Reader James Aldrich is confused about Address Book’s Categories listings. He writes:
I am unable to find how it is that a category is assigned to a contact in Apple’s Address Book. I notice most of my contacts have one or more categories noted in the Notes section, but not all, even though the person is assigned to more then one group. Am I missing a step?
What you’re missing is the knowledge of how these Categories listings came into being. Most likely, those contacts that bear a Categories listing in the Notes field earned it by being exported from Address Book—either from your copy or someone else’s. You can try it yourself.
Create a new group and give it a descriptive name—
, for example. Pack that group with appropriate contacts. Now drag that group to the Desktop. Double-click the vCard file that results from that dragging and Address Book will tell you that it’s going to import and update X number of contacts. Click OK and then select that group.
Coo when you discover that each of those contacts now includes an entry along the lines of
CATEGORIES: My Friends
. If the contacts within that group are included in other groups as well, those group names will also be listed.
Useful? Sure. You could create a Smart Group that gathers together those contacts that appear in multiple groups. For example, a rule that reads:
- Note contains My Friends
- Note contains Business
would list only those contacts who you count among your business buddies.