A key feature of Office nowadays is the ability to simultaneously edit documents. The idea is that you can share documents with colleagues to work on a file at the same time, but it also means you can edit a file on your iPad then instantly switch to your iPhone to carry on.
You can also simultaneously edit documents using the basic Office apps online – just login at
https://onedrive.live.com, then select the file to open it – and on your Mac using Office 2011.
The file must be saved in the latest Office format (that is, .docx rather than .doc, for example), and there are a few other important notes too.If the file was created using Office 2011 on your Mac, it needs to be saved in a special way in order for simultaneous editing to work: DON’T simply save it to the OneDrive folder. Instead, in Word/Excel/Powerpoint click File -> Share -> Save to OneDrive.
To open a file on your Mac when it’s being edited elsewhere, again DON’T open it via the OneDrive folder. Instead, visit http://onedrive.live.com, open the file, select Edit Document, then select Edit in Word/Excel/PowerPoint. This will open the file on your Mac.
Confused? Luckily, it’s a little easier to simultaneously edit files on iOS – if the file has been shared in the ways mentioned above, you can open it for editing just like you would any other file. Any files you create using Office for iOS will automatically be enabled for simultaneous editing on other iOS devices, or online via the basic Office web apps.